List of Documents TSC requires for promotion of teachers.

List of Documents TSC requires for promotion of teachers.

List of Documents TSC requires for promotion of teachers.

The Teachers Service Commission has requires teachers who are successfully shortlisted after promotion interviews to produce valid chapter ten documents.

Successful teachers will produce seven documents for them to be promoted and confirmed to their new positions. Chapter 6 of the constitution requires that persons working for the public sector, otherwise known as state officials, exhibit leadership and integrity.

As a result, employers need clearance certificates to confirm that the employee exhibits personal integrity, competence and suitability.

Below are the five documents that are mandatory inline with Chapter six of the Kenyan Constitution on ‘Leadership and Integrity’.

  • Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI)
  • Clearance Certificate from the Higher Education Loans Board (HELB)
  • Tax Compliance Certificate from Kenya Revenue Authority (KRA)
  • Clearance from Ethics and Anti-Corruption Commission (EACC)
  • A Clearance Certificate from an approved Credit Reference Bureau (CRB)

1. Tax Compliance Certificate (TCC)
A TCC, otherwise known as a Tax Clearance Certificate is an official document issued by KRA, as proof of having filed and paid all your taxes.

Tax Compliance Certificates are issued free of charge and are valid for twelve months only.
Application for a TCC is done through iTax platform and the certificate is sent to applicants’ email address.

You can check if your Tax Compliance Certificate is valid using the new KRA M-Service App.
Note: Taxpayers seeking Tax Compliance Certificate must be compliant in:

  • Filing of tax returns on or before the due date for all applicable tax obligations.
  • Payment of tax on or before the due date.
  • Clearance of all outstanding tax debt.

2. Helb Compliance Certificate
Once a HELB beneficiary has completed repaying the loan, he/she is issued Certificate of Clearance. This certificate is issued free of charge.

If you did not benefit from HELB loan, you can apply for the Non-loanee Compliance Certificate from the HELB Portal or e-Citizen Portal. This service is not charged.

3. Certificate of Good Conduct
This is a Certificate issued by the Directorate of Criminal  Investigations in Kenya confirming an applicant’s criminal record status.

It is also known as a Police Clearance Certificate. This certificate cost sh 1,050 which you will pay via M-pesa paybill.

How to apply for a Certificate of Good Conduct/Police Clearance Certificate
1. Login to e-citizen – DCI Portal;
2. Apply for a Police Clearance Certificate
3. Print 2 copies of  the invoice and one copy of Form C24 (Form for fingerprints) and present to the DCI offices or your nearest Huduma Centre for fingerprint processing.
4. Check e-citizen portal for the certificate in 2-4 weeks.
Documents Required during application
Original I.D and copy.

4. EACC Clearance
Here no certificate is issued. However a self-declaration form in duplicate (two copies) downloaded from the Ethics and Anti-Corruption Commission (EACC) is filled.

Completed form to be signed by the applicant and the signature be witnessed by a Commissioner for Oaths or Magistrate.

Upon submission of the completed form, the details are verified and acknowledgment of the application is done by stamping on the copy of the application which is retained by the applicant.

Completed form can be submitted in person or may be dropped on behalf of the applicant at the EACC Head Office at Integrity Centre, Nairobi or at any EACC Regional Office or Huduma Centers country wide.

No certificate is issued; however, the Commission will submit to TSC a confidential report on all short listed applicants.

Getting EACC clearance is free but you will pay Commissioner for Oaths or Magistrate around 100/- for the stamping.
Attach the following documents with the self-declaration form:

  • Copy of identity card or passport.
  • Copy of KRA PIN Certificate.
  • Copy of Academic certificates (High School Certificate, Diploma, Degree).

5. CRB Clearance Certificate
CRB clearance is a certification that is issued by CRB (Credit Reference Bureau) to consumers as a “clean bill of health” on their credit background.

This is usually issued by a CRB, any of the 3 CRB’s in Kenya (Metropol, TransUnion and CreditInfo) can issue you a CRB Clearance.

A CRB clearance certificate may be used for a variety of reasons one of them being for loan consideration after a past adverse or negative listing with the CRB.

It is also part of pre-employment requirement for integrity clearance for public office jobs.
Kenyan CRB’s have records of ALL ID cardholders in Kenya whether you have borrowed a loan or not and you can obtain a clearance certificate whether you have never borrowed or defaulted on a loan.

If you have a loan you are servicing and you have not defaulted you are eligible for CRB Clearance from any of the three CRB companies.

CRB’s do not issue clearance to those who have defaulted on their loans or have loan arrears.
You will pay Kshs. 2200 which is the processing fee for a CRB Clearance Certificate.

If you have a loan you defaulted you will have to pay the arrears to get clearance.
For Metropol you can use the USSD *433# to access your clearance certificate and checking your CRB status.

NOTE. It is an offence under Section 46 (1) (d) of the Leadership and Integrity Act, 2012 to provide false information. It is punishable by a fine of Kshs. 5 million or imprisonment for a term of 5 years

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